What open hours and late notes cost
Every unbooked hour is revenue a practice never sees, and every evening spent charting is time a clinician doesn't get back. Run the model on your own practice.
Open hours booked are worth about $110K a year to a ten-clinician practice
Answering and booking every new inquiry fills the hours clinicians have open, and drafted notes give them their evenings back. Althio is paid for directly, so nothing depends on billing codes.
- $110Ka year from 920 open hours booked
- 1,150hours of note-writing given back to clinicians a year
- $300Klost to no-shows each year today
- 0billing or reimbursement codes required
Ten clinicians with 4 open hours a week each, 50% of them filled, a $120 fee and 30 minutes of notes saved a day. Change any of them in the calculator.
How the estimate is made
Open hours booked: the number of clinicians times the hours each has open a week, the share of those hours new patients fill, and the weeks a year the practice sees patients. The fee per session turns them into revenue.
Note time given back: the minutes of note-writing each clinician saves a day, over five days a week and the working weeks. Our starting figure of 30 minutes a day is the time saved in a University of Washington randomized trial of an AI scribe.
No-shows: booked sessions a week times the no-show rate and the working weeks. Outpatient behavioral-health no-show rates are reported between 18 and 30 percent.
Our starting figures are 10 clinicians with 4 open hours a week each, 50% of them filled, 25 booked sessions a week, a 22% no-show rate, 46 working weeks and a$120 fee. They give $110,400 from920 open hours booked, 1,150 hours of notes given back, and $303,600 lost to 2,530 no-shows a year. Your own numbers are the ones that matter, so use them below.
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